Vestry Minutes for December 16, 2015
Opened with prayer by Pastor Allen at 7:03 p.m.
Special request for prayers for Mary Jane Danko for family peace as she battles final stages of Alzheimer’s. Prayers for full recovery of Tom Bertino
Attendance: Pastor Allen, Fred Johnson, Barbara Middlekauff, Dave Morphew, Susan George, Russ McDonald, David Morphew
Minutes: Remove word “of” a possible adjustment in Minute’s section, and add “be” to Appreciation note to be addressed in section following Vestry Nominations. Dave Morphew made a motion to accept as amended; Barbara Middlekauff seconded. Approved.
Finance Report: November giving down 6%, attendance up. Drafted budget continues to be developed and reviewed by Finance Committee. Allan was excused while remaining vestry, discussed distribution of remaining undesignated funds as potential bonus’ for clergy, and support staff for 2016. Treasurer, Russ McDonald identified a total of ~$9,000 total undesignated funds and requested vestry discuss and determine what portion, if any, should be distributed before year end. A motion was made by Barbara Middlekauff and seconded by Dave Morphew, to distribute funds as follows:
Bonus for Allen $5,000
Bonus for Noreen $500
Bonus for Greg $400
Bonus for Dean $400
Bonus for Ryan $300
Balance of $2,400 may be dispositioned by vestry at a later date. Motion was voted and approved unanimously
To strengthen and prepare our parish, we will launch a small group study: Allen requested vestry take a leadership position to be involved, either by hosting or participating in small groups. Classes to begin in January and continue for a total of three Bible studies- each based on 90 minutes/week over 5 weeks. Sessions will be conducted in small groups within hosted homes. Locations will be solicited based on geographic location so as to be convenient for maximum member participation. Three sessions, based on three different studies to take place leading up to Easter as follows:
Jan-Feb Philippians : Encouraged in Christ
Feb – Mar Psalms: Praying in every circumstance
April Hebrews: Preeminence of Christ
Review of monies in Mission Fund : Since Justin’s recent visit, activities including the silent auction and other fund raising events, the fund balance stands at $10,392. Total available in the Missions fund year to date is ~$16K. Allen suggested we distribute the full amount minus expenses to Rwanda. After discussion, Dave Morphew motioned to send $10,000 to Rwanda leaving a balance of ~$6,000 for future visits/visitors. Motion was seconded by Barbara Middlekauff and acceptance was unanimous.
Trinity in Transition: Potlucks are going well. Next one is on December 17 at 6 p.m. with a 7 p.m. worship service to follow. Planned combined service on Christmas Day, with Trinity at 10 a.m. Bob Hoey leaving for position as an interim pastor at a church in the Chicago area at end of December. Trinity facing decisions regarding the upcoming change and what is needed for the future ministry of Trinity.
Bishop Search/Diocese: Nothing new. Continue to pray for Allen that he hear clearly what God wants him to say. Decision to be made sometime in January. Allen expressed desire if he was to be chosen that he would like to stay local and be involved with HIS Church and ministry.
New Vestry Nominations: Sue Grunkemeyer, Fred Johnson and Tom Bertino are rotating off and a nominations committee is to be formed between Allen, Fred and Sue to determine future nominees.
Review of Budget Discussions and Prayer Items previously submitted to Vestry for prayer:
Brief review of items took place after quorum was no longer present, informal discussion of the intent of the prayer vigil, target audience, and how budget amount was reached took place. Additional discussions needed by entire vestry at a future meeting.
Next meeting will be on Wednesday, January 20 at 7 p.m.
Adjourned with prayer at 9:06 p.m.
Susan George (vestry member)
Note: After meeting was held an email was sent to the vestry from Russ McDonald, Treasurer, indicating that rather than the ~$9000.00 excess undesignated funds used to plan bonus’, there were truly only ~$6,000 in excess undesignated funds (due to an accounting error.) Via email the vestry was queried and asked if changes were desired regarding above bonus’ now that lesser monies were available. Vestry reviewed and Barbara Middlekauff moved that the plan be amended as follows:
Bonus for Allen $4,300
Bonus for Noreen $ 400
Bonus for Greg $ 300
Bonus for Dean $ 300
Bonus for Ryan $ 200 total $5,500
Plan was seconded by David Morphew and since it was agreed by the four members who were present during the meeting of 12/16 and accepted additionally via email by Chris & Sue – Russ McDonald agreed to proceed with issuing checks.